Accounting Clerk

SUMMARY OF POSITION:            

The Accounting Clerk prepares, maintains, and processes accounting records and financial transactions, including accounts payable, accounts receivable and bank deposits; also assists with invoicing.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.

• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Records entry of, verifies documentation for, and distributes petty cash.
• Monitors A/P Aging Report.
• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Creates invoices according to company practices; submits invoices to customers.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
• Creates reports regarding the status of customer accounts as requested.
• Research customer discrepancies and past-due amounts with the assistance of the Accounting Manager.
• Collaborates with the Accounting Manager to reconcile accounts receivable on a periodic (at least bimonthly) basis.
• Assists in generating monthly billing statements based on the general ledger.
• Assists Accounting Manager in reconciling revenue accounts each month.
• Copies, files, and retrieves materials for accounts receivable as needed.
• Relays changes of information to appropriate employees.
• Sets up customers and performs reference checks.
• Enters monthly journal entries.
• Assists with other accounting projects and reports.
  Filing, scanning, data entry, and other miscellaneous duties.
• Maintains safe and clean working environment by complying with procedures, rules, and regulations.
• Adhere to all Jor-Mac and OSHA safety related work rules and procedures.
• Other duties as assigned or required.

QUALIFICATIONS:           

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or abilities required.

• High school diploma or general education (GED) and one to three years related accounting experience and/or training; equivalent combination of education and experience.
• Associate degree in Accounting preferred.
• Working knowledge of MS Office Suite including Excel.
• Ability to read, write, and comprehend simple correspondence.
• Basic accounting skills.
• Hands-on experience with office equipment.
• Strong attention to detail.
• Excellent organizational skills.

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is regularly required to use hands to finger, handle or feel; occasionally required to sit and talk; frequently required to hear, walk and continuously stand and reach with hands and arms.  The employee will frequently lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision and the ability to adjust focus. Continuously exposed to manufacturing noise.

This position is in a general office environment.

BENEFITS

• Health Insurance with at $0 cost option
• Dental, Vision, Disability & Life Insurances
• HSA Company Contribution
• Employee Assistance Program
• Paid Breaks
• 401(k) With Company Match
• Boot & Safety Glasses Allowance
• Quarter Bonus Program
• Paid Time off + 9 Paid Holidays
• Referral Program
• Flexible Schedule
• Employee Assistance Program
• Company Events